Job Description

The Project Accountant is responsible for managing the financial aspects of projects from initiation

through completion. This position plays a critical role in ensuring accurate project set-up, timely

invoicing, effective collections, and meaningful reporting. The Project Accountant will collaborate

closely with project managers and leadership to maintain financial integrity, support project

performance, and ensure compliance with company policies and client requirements.

Typical Duties & Responsibilities

• Coordinate project financial management, including Level of Effort (LOE), budget tracking,

and Professional Services Agreement (PSA) oversight.

• Set up new projects and budgets in the accounting system, ensuring accuracy and

adherence to company standards.

• Maintain project records and documentation within the company’s file management

system (M: drive).

• Prepare and distribute bill packets for monthly client invoicing
• Process and issue project invoices in a timely and accurate manner
• Manage accounts receivable (AR), including applying payments, updating necessary

reports, and assisting collection efforts to minimize outstanding balances

• Administer and track contract approvals through DocuSign
• Provide ad hoc financial reporting and sector/project analysis to support project managers

and leadership.

• Assist in training new project managers on accounting processes, including companyspecific tools and systems
• Assist Lead Accountant with additional projects as needed

Reporting Responsibility and/or Direction of Others (Supervisor Responsibilities)

• Reports to Lead Accountant
• May supervise or coordinate the work of other support accounting team members who
• Assist in specific assignments

Requirements and Education

• Bachelor's degree in Accounting, Finance, or related field is preferred but not required
• 2+ years proven work experience in an accounting, project accounting, or bookkeeping role
• An understanding of accounting systems, databases, and the Microsoft Office Suite
• Knowledge of business bookkeeping procedures and SOPs
• Strong attention to detail and ability to meet deadlines
• Ability to handle confidential information with integrity

Additional Qualifications (not mandatory)

• Experience with project management software such as Deltek Ajera, Vantagepoint, Vision,

CLIO, etc

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