Job Description

Our client, is looking to hire an Administrative Assistant to join their team in Phoenix, Arizona. This is an initial 4-month contract hybrid position.

As their Administrative Assistant , you will play a key role in ensuring smooth day-to-day operations by managing scheduling, scanning medical documentation, coordinating calendars, and delivering empathetic service while maintaining strict confidentiality and compliance with privacy policies.

Contract: 4-months (possibility of extension)

Schedule: Hybrid

Responsibilities:

• Provide administrative support to nursing staff and report directly to the department manager
• Assist with appointment scheduling and day-to-day coordination for clinical teams
• Scan, upload, and organize documents and medical records with accuracy and confidentiality
• Deliver exceptional and empathetic service to colleagues while maintaining compliance with privacy policies (HIPAA)
• Proactively coordinate and manage multiple calendars, including booking meetings on behalf of medical personnel
• Manage incoming phone calls and emails; prioritize urgent matters and respond/acknowledge as needed on behalf of staff
• Ensure organized workflows and support operational efficiency across the department

Qualifications:

• High level of integrity and strict adherence to confidential information handling
• Excellent communication skills, both written and verbal
• Strong interpersonal and collaboration skills; dependable team player
• Proficient in Microsoft Outlook, Word, PowerPoint, DocuSign, and Excel
• Ability to operate with professionalism, empathy, and attention to detail in a healthcare environment

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