Job Description

THIS ROLE IS ONLY PART TIME! Please read the entire posting before applying!

We have a client in San Francisco, CA seeking a temporary Receptionist evening coverage of their front desk!

This is ONLY temp and would last for the next few months.

MUST be able to work the following schedule (part time only):

Monday-Thursday: shift 3:00pm to 7:00 pm

Friday: 3:00pm to 5:00pm

Pay is $28/hr

THIS ROLE IS ONLY PART TIME! Please read the entire posting before applying!

This role would be sitting at a busy front desk and would need to juggle visitors along with doing other related work.

Responsibilities

• Direct incoming calls and communications
• Meet and greet clients, visitors and all levels of staff
• Support guest needs, e.g. on-site parking during meetings, transportation arrangements
• Coordinate conference room assignments for meetings and presentations
• Maintain and oversee office appearance and organization: conference rooms, receptionist area, supply rooms, and general office areas
• Order meals for business meetings
• Order office supplies
• Interact and follow up with building personnel, including building superintendent and janitorial service, as well as office vendors to ensure timely repair and maintenance of facilities
• Keep petty cash box for miscellaneous expenses and reconcile monthly
• Handle incoming and outgoing mail and courier deliveries, including Certified Mail, FedEx and UPS
• Provide general administrative support to the investment team
• Oversee and maintain the investment teams’ calendar; schedule meetings, appointments, calls, travel (international & domestic), and conferences; create itineraries and agendas
• Prepare expense reports for the investment team
• Assist in the preparation of materials for meetings and presentations
• Assist with other related clerical duties such as scanning, photocopying, faxing and filing documents
• Assist in organizing special events
• Reconcile credit card statement
• Draft letters, memorandums, and proofread when needed
• Provide back-up support to the Administrative Assistant

Requirements

• Associate’s degree or two years of related experience; college degree strongly preferred
• Advanced proficiency in Microsoft Office Suite
• Professional appearance
• Strong ability to multi-task and adeptness at managing time
• Excellent verbal and written communication skills
• Client service oriented
• Maintain flexibility and adaptability as assignments or support roles change with the Firm's needs
• Take initiative for the Firm’s needs within the scope of duties
• Must be team oriented and able to work collaboratively with Administrative team and all personnel
• Act as the go-to person for the office
• Take initiative to improve work efficiency and the work environment
• Gmail for calendaring

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