Job Description

Executive Assistant to the CEO

Location: Jacksonville, Florida

About the Role

We are seeking a highly capable Executive Assistant to partner directly with the CEO of a fast-growing, mission-driven organization focused on developing attainable housing communities across the Southeast. This is not a traditional administrative role—this position acts as a strategic partner, managing priorities, improving communication, and enabling the leadership team to operate with efficiency and focus. For the right individual, this role offers a clear pathway to a Chief of Staff position.

Key Responsibilities

Executive Support & Priority Management

• Provide comprehensive support to the CEO, including complex calendar management, travel coordination, meetings, and communications
• Anticipate needs, proactively resolve issues, and ensure the CEO’s time aligns with strategic priorities
• Prepare agendas, briefing materials, and follow-ups for executive and board meetings

Leadership Team & Organizational Support

• Support the leadership team by coordinating meetings, tracking action items, and improving communication flow
• Drive accountability on key initiatives, ensuring cross-departmental follow-through
• Serve as a trusted liaison between the CEO, executives, partners, and external stakeholders

Strategic & Project Support (Chief of Staff Trajectory)

• Assist with special projects related to organizational growth, new community development, and operational scale
• Help document processes, build operating rhythms, and improve internal systems
• Support strategic planning efforts, including quarterly priorities, metrics, and leadership alignment

Culture, Values & Community Focus

• Uphold the organization’s commitment to inclusion, safety, and community-centered development
• Contribute to a professional, respectful, and mission-driven workplace culture
• Serve as a role model for discretion, integrity, and collaborative leadership

Ideal Candidate Profile

Experience & Skills

• 5+ years as an Executive Assistant, Senior EA, or similar role supporting a CEO or senior executive
• Experience in real estate development, construction, housing, or mission-driven organizations is a plus
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills with executive-level professionalism
• High level of discretion and judgment when handling confidential information

Mindset & Attributes

• Strategic thinker with a strong desire to grow into a Chief of Staff or operational leadership role
• Proactive, anticipatory, and solutions-oriented
• Comfortable working with ambiguity in a scaling organization
• Values-driven, with an authentic interest in community impact and attainable housing
• Calm under pressure, highly adaptable, and trusted by senior leaders

Why This Role Stands Out

• Direct partnership with the CEO of a mission-driven, growing organization
• Clear career progression to Chief of Staff for high performers
• Opportunity to influence how a values-based housing platform scales across the Southeast
• Exposure to strategic decision-making, development projects, and executive leadership

EOC

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law

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