Job Description
About Our Client Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.
What You Will Do - Serves as an executive level assistant for an attorney, managing the daily functions of their practice.
- Provides project management and support to ensure deadlines and milestones are met.
- Acts as a key liaison between attorneys, clients, and internal departments.
- Builds and maintains professional relationships, providing clear direction and constructive feedback on assignments.
- Delegates assignments to Legal Support Assistants (LSAs) and monitors progress.
- Collaborates with other LEAs or LAAs and provides mentorship to LSAs.
- Drafts, proofreads, and finalizes legal documents, correspondence, and presentations.
- Oversees the maintenance and organization of electronic and paper filing systems (DMS/repositories).
- Conducts research for case preparation and executive briefings.
- Oversees meeting planning and coordination, prepares agendas, and manages follow-up requests.
- Manages billing matters, including prebills and serving as a liaison with the Billing Department.
- Manages the attorney’s calendar, schedules meetings, and organizes complex travel itineraries.
- Ensures the attorney’s expenses and time entry are processed correctly and timely.
- Must have Litigation knowledge and be able to e-file in both district and state courts.
Who You Are - Minimum five (5) years of professional executive administrative experience supporting partners and/or upper-level leadership in a corporate or legal environment.
- Proven in-depth knowledge of legal processes, procedures, and document types.
- Ability to communicate effectively, both verbally and in writing, in the native language of the region.
- Expert experience with technology and Firm software, including proficiency in Word, PowerPoint, and Excel.
- Adeptness at using research tools, case management, and accounting software.
- Skilled in adapting to application upgrades and utilizing AI-Powered Tools.
- Demonstrated proficiency in virtual firm collaboration tools such as Zoom and Teams.
- Exhibits the utmost professionalism and discretion when handling confidential information.
- Proven ability to offer solutions, prioritize tasks, and multitask efficiently in a fast-paced setting.
- Available to work hybrid schedule: M-F, 8:30-5:00 PM PST (working onsite 3 days a week/2 remote).
Why Join This Team?- Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
- Work closely with high-level partners and clients, managing critical operations
- Join a culture of collaboration and high performance, fostering professional growth
- Hybrid work flexibility available after onboarding
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About Naviga Recruiting & Executive Search
Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.
Job Tags
Contract work, Remote work, Worldwide, 3 days per week,