Job Description

We are seeking a detail-oriented and proactive Purchasing Specialist to support our Inventory Management team by managing procurement from U.S. manufacturers and coordinating domestic production and logistics. This role will handle supplier relationships, trucking and freight arrangements, and customer-driven special orders. The Purchasing Specialist will ensure our NJ and CA warehouses are optimally stocked to meet customer demand.

Role and Responsibilities

Purchase Order & Inventory Management

• Analyze inventory trends and forecasts to optimize stocking levels and reduce out-of-stock risk.
• Create, track, and expedite purchase orders with U.S. manufacturers to ensure timely fulfillment.
• Resolve purchase order and invoice discrepancies promptly.
• Maintain accurate system data, including lead times, minimum order quantities, and purchase orders.
• Communicate replenishment details cross-functionally.

Supplier Management

• Manage and strengthen relationships with U.S. manufacturers.
• Collaborate with suppliers on production schedules, capacity, and quality performance.
• Address and escalate supplier discrepancies or quality concerns as needed.

Logistics & Cost Optimization

• Coordinate trucking and freight services to optimize cost and delivery performance.
• Handle sourcing, purchasing, and customer service for domestic special orders and drop shipments.
• Partner with internal and external logistics to determine cost-effective inventory movement options.

Performance & Metrics

• Consistently meet KPI goals, including:
• Inventory turnover targets
• In-stock percentage requirements
• On-time delivery performance

Technology & Systems

• Utilize ERP systems and reporting tools to maintain data accuracy and support decision-making.

Cross-Functional Collaboration

• Partner with Sales, Customer Service, and Logistics teams to align supply with customer and business needs.

Perform other duties as required

Physical Requirements:

Regularly stand/sit for extended periods, operate office equipment, perform light-moderate lifting, lift/move up to 30 lbs. occasionally, bend, twist, and maintain posture. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Qualifications and Education Requirements

• Bachelor’s degree in Supply Chain, Business, or related field preferred.
• 1–3 years of experience in purchasing, procurement, or supply chain (domestic purchasing experience preferred).
• Strong negotiation, communication, and problem-solving skills.
• Proficiency with Excel and ERP systems.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Skills

• Ceramic Tile experience preferred

Additional Notes

• Must be authorized to work in the United States.

COMPETENCIES

• Judgement-- Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Oral Communication-- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication-- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork-- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Professionalism-- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality-- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Accountability-- Take ownership and accept responsibility of actions, Set the bar high and acknowledge all levels of performance from self and others, document lessons and commit to fair and consistent correctio of sub-standard work performance.

Benefits

• Medical, Vision, and Dental Insurance
• 9 Annual Paid Holidays (including New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, and Christmas)
• Paid Time Off — earned and accrued from your first day with the company
• 401(k) Plan with company match (eligibility after 1 month)
• Employer-Paid Life Insurance
• Performance Reviews after 90 days and annually
• Quarterly Company Goals — opportunity to earn up to 4 weeks of additional bonus pay annually
• Employee Assistance Program (EAP)
• Employee Referral Bonus Program
• Employee Discount on tile after 6 months
• Fresh Fruit, Coffee, Hot Chocolate, and Tea provided daily
• Weekly Company Lunches
• Company Culture Events — BBQs, Ugly Sweater Day, T-shirt making, Halloween contests, and more
• Fun, Friendly, Family-Like Environment

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