Job Description

Assignment Type: Direct Hire

Compensation : $75k - $80k / Year

Work Schedul e: Monday–Friday, 8-5 pm

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Position Summary

Seeking a highly experienced, detail-oriented Executive Assistant to provide senior-level administrative and organizational support to executive leadership. This role requires strong judgment, discretion, and the ability to operate effectively in a fast-paced, high-volume environment. The ideal candidate is proactive, highly organized, and skilled at managing complex schedules, travel, and priorities while keeping executives focused and efficient.

Key Responsibilities

Executive & Administrative Support

• Manage executive calendars, meetings, and daily schedules

• Prioritize and respond to emails, calls, and requests on behalf of executive leadership

• Anticipate needs and proactively manage tasks, reminders, and materials

• Prepare meeting agendas, take notes, track action items, and follow up as needed

• Provide support with occasional personal or ad hoc tasks to maximize executive efficiency

Travel & Logistics Coordination

• Research, plan, and book complex travel arrangements including flights, hotels, ground transportation, and dining

• Create detailed travel itineraries with confirmations, contacts, directions, and contingency plans

• Monitor travel in real time and resolve changes, delays, or disruptions

Project & Operations Support

• Track key initiatives, deadlines, and deliverables

• Support special projects and cross-functional initiatives

• Coordinate events, offsites, and retreats as needed

• Serve as a liaison with internal teams and external partners to ensure smooth communication and execution

Qualifications

• 5+ years of experience supporting senior-level or C-suite executives

• Strong calendar management, multitasking, and prioritization skills

• Proven experience managing complex travel arrangements

• Advanced proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms

• Excellent written and verbal communication skills

• High level of organization, discretion, and attention to detail

• Ability to anticipate needs, take initiative, and work independently

Preferred Qualifications

• Experience supporting multiple executives or founder-level leadership

• Familiarity with expense management software and project tracking tools

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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