Job Description

Pri-Med is seeking an Event Planner to support the execution of in-person continuing medical education (CME/CE) conferences. In this role, you will report to the Associate Director, Events, with a primary focus on meeting logistics to create a seamless experience for faculty, attendees, and vendors. As a vital part of the Operations team, you’ll oversee the key details that make each conference successful, from venue coordination and vendor management to on-site execution and post-event wrap-up. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment, with a passion for delivering exceptional event experiences. This position is hybrid, with in-office days on Tuesdays and Thursdays. Our office is conveniently located in Back Bay across from the Prudential Tower.

Responsibilities:

• Assist with on-site staff travel, hotel assignments, and staffing schedules for the five Annual conferences.
• Take ownership of event operations and on-site execution for one in-person regional program.
• Identify and secure local partnerships to include at each Annual conference.
• Support sustainability initiatives in line with corporate goals and ensure requested data is accurately entered into the Honeycomb platform.
• Review post-event reports and provide recommendations for improvement.
• Support operational expense management, including budgeting, forecasting, invoicing, and event closeout.
• Coordinate event logistics such as catering, internet, electrical services, security, and first aid for Annual conferences.
• Provide on-site event support for up to five Annual Conferences, including travel.
• Coordinate and oversee freight and shipment logistics for Annual events.
• Ensure a positive and seamless attendee experience on-site.
• Proofread marketing collateral to confirm event details are accurately represented.
• Assist with fulfillment of promotional items, educational products, and sponsorship deliverables showcased at events.
• Collaborate with cross-functional teams, including marketing, sales, finance, education/content, and client services.
• Travel domestically to support 5 – 10 events annually.

Requirements:

• Bachelor’s degree or equivalent with 2-5 years’ experience in trade show, meeting planning or event operations management.
• Knowledge of continuing medical education programs is a plus.
• Excellent verbal and written communication skills, including the ability to interact across all levels of an account.
• Outstanding customer service, problem resolution and follow up skills.
• Ability and willingness to make decisions in a fast-paced environment.
• Exceptional attention to detail while maintaining adherence to deadlines.
• Ability to maintain a superior level of professionalism while dealing with both anticipated and unexpected needs.
• Strong attention to detail with exceptional organizational skills.
• Proven ability to manage multiple projects and shift priorities as needed.

Pri-Med Perks:

• We promote work/life balance by offering flexible work schedules, Summer Fridays, Winter Vacation, and paid parental leave.
• Boston-based applicants: Flexible work-from-home schedule, with in-person office days on Tuesdays and Thursdays.
• Health Benefits: medical, dental & vision, plus a wellness program, which allows employees to earn up to $1,100 per calendar year to help offset the cost of health insurance.
• 401k with generous company match.
• Student loan debt contributions.
• Flexible spending accounts, commuter benefits, pet insurance, disability & life insurance.
• We give back by hosting donation drives and providing volunteer opportunities for our employees.

Diversity is a priority for us. We provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, national origin, age, disability, sexual orientation, gender identity, or gender expression.

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