Job Description

Corporate Paralegal

Hours: Full Time, Mon-Fri

Hybrid: 3 days in-office

Benefits Eligible: yes

Bonus Eligible: yes

Payroll: bi-weekly

The Corporate Paralegal will report to the VP, General Counsel, Secretary, and Chief Compliance Officer and collaborate closely with other members of the North American Legal Department.

The Corporate Paralegal provides comprehensive legal and administrative support to the Legal Department, ensuring timely and accurate handling of contracts, corporate governance, compliance, insurance matters, and general legal operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced highly matrixed environment.

Your Responsibilities

Corporate Secretarial and Housekeeping

• Manage state registrations, annual reports, ownership records, and amendments to formation documents; maintain minute books.
• Plan and support Annual and Special Board Meetings, including drafting roadmaps, agendas, resolutions, legal presentations, minutes, and maintaining Director and Officer listings.
• Assist with entity formations, mergers, acquisitions, and dissolutions of corporations and limited liability companies.

Compliance

• Support regulatory compliance efforts, including U.S. State Department and Department of Defense Trade Controls registrations and renewals.
• Assist the International Trade Compliance Manager with documentation, sanctions lists, empowered official records, and other compliance matters.

Non-Disclosure Agreements (NDAs)

• Prepare, review, and execute a high volume of NDAs and other transactional agreements in collaboration with attorneys.

Risk Management/Insurance

• Serve as the internal point of contact for U.S. insurance matters.
• Liaise with risk consultants and brokers; manage policy renewals, claims, and ensure accurate entity data.

General Legal Matters

• Assemble and format legal documents for execution; manage electronic and physical filing systems; perform clerical tasks such as scanning, photocopying, and document organization.
• Assisting with the research and preparation of documentation for legal projects.
• Reviewing and editing legal forms, policies, and documents for accuracy.

Requirements and Skills

• Bachelor’s degree in paralegal studies or paralegal certificate required.
• Minimum five (5) years’ related experience as a corporate paralegal in a law firm or in-house corporation
• Knowledge of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint)
• Keen attention to detail
• Ability to maintain confidentiality
• Use of general office equipment and applications
• Ability to organize and prioritize work and meet deadlines
• Excellent interpersonal and communication skills
• Good English grammar and composition skills
• Ability to work in a team and highly matrixed international environment

Preferred Skills

• Fluency in German language
• Experience with Westlaw or Practical Law Connect for legal research
• Familiarity with AI tools

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